This policy sets out how Bodymetrics (we) collect, hold and disclose personal information.  We take privacy seriously and are committed to complying with the Australian Privacy Principles in the Privacy Act 1988 (Cth).

Why do we collect personal information?

We collect personal information to:

• Attend to our clients and provide proper client care

• Liaise with other health practitioners and specialists where appropriate for the provision of client care

• Deal with lawyers engaged by our clients, or by their health funds or insurers 

• Provide products to our clients

• Communicate with our clients, suppliers, contractors and other business contacts

• Inform our clients and business contacts about developments in client care and products

• Promote and market our practice, our services and products

• Manage and account for our services and products

• Generally carry on our practice

What personal information do we collect?  

We collect an individual’s name and contact details as well as information about the individual’s relationship with us or our clients, and about the individual’s relationship with our other business contacts.   

We also collect information about our clients’ age, health, medications and treatments received, other treating health practitioners and specialists, and other information necessary to provide the client care and products our clients require.  We also collect client and credit card and payment information.

How we collect personal information 

We collect personal information when an individual registers as a client with us, meets with us, communicates with us by letter, telephone, email or web booking, gives us a business card, subscribes to our mailing list, registers for or attends our events or submits information through our websites or social media outlets.   

We may collect personal information about a client from that client or from the client’s guardian or other responsible person, or from the client’s other treating health practitioner or specialist, during the course of or in connection with the provision of care to the client.

Cookies 

We may ask other people to analyse traffic on our websites, blogs and other social media outlets and they may use cookies to do so.  Cookies are small text files that are transferred to a user’s hard drive by a website for the purpose of collecting information about a user’s identity, browser type or website visiting patterns.

Anonymity and pseudonyms

Individuals have the right not to identify themselves, or to use a pseudonym when dealing with us.  However, if we request personal information and it is not provided, we may not be able to provide the client care and products our clients require, or otherwise assist the relevant individual or another person.

General use and disclosure of personal information 

We use and disclose personal information for the primary purpose for which it was collected, related purposes and other purposes authorised by the Privacy Act.  In general, we use and disclose personal information for the purposes set out in this policy.

Use and disclosure of personal information for promotion and marketing 

We will only use an individual’s personal information to promote or market our studio, our services or products, or to send invitations to events, where we give that individual an opportunity to request us not to use the information for such purposes.    We will not use personal information to promote or market our practice, our services or our products to a client, or to send invitations to events to a client, without that client’s consent.  We will not use any individual’s personal information for the above purposes if the individual requests us not to do so.    

To whom may we disclose or allow access to personal information? 

We may disclose or allow access to personal information that we collect to our suppliers, contractors and other business contacts that help us in our studio.  For example, contractors may provide us with reception and administrative support services and develop and maintain our computer systems, electronic records, websites, blogs and social media.  Our auditors, insurers, lawyers and other professional advisers may also access our records to protect our interests and to ensure that we comply with our obligations. 

We may disclose personal information about a client to the client’s guardian or other responsible person, or to the client’s other treating health practitioner or specialist, during the course of or in connection with the provision of care to the client. 

We may disclose personal information about an individual to anyone else with the consent of that individual, or as otherwise required or permitted by law.

Disclosure to overseas recipients 

We will generally not disclose personal information about an individual to overseas recipients without the consent of that individual, unless required or authorised by law.  Where required in order to provide specific client care or products our clients require, we may disclose personal information to overseas recipients however, only to the extent required for such purposes.

How do we keep personal information secure? 

We take reasonable steps to protect the personal information we hold from misuse and loss and from unauthorised access, modification or disclosure.  We store hard copies of this information in access controlled premises, and digital versions on secure servers. 

We require all persons authorised to access digital information to use logins and passwords to access such information.  We require all our contractors and others to whom we disclose personal information or whom may have access to personal information we collect, to keep such personal information private and to protect such personal information from misuse and loss and from unauthorised access, modification or disclosure. 

We do not retain any credit card details.  All credit card details provided to us for the purposes of making any payments are destroyed when processing the payment is finalised.   

Unless we are prevented to do so by the law, we de-identify or destroy securely all personal information we hold when no longer reasonably required by us. 

Security breaches  

In the event that we become aware of any actual or potential unauthorised access to or disclosure of personal information about an individual, or any loss of such information which may lead to unauthorised access or disclosure, we will promptly investigate and where appropriate, take remedial action and notify the individual affected in accordance with the Privacy Act. 

Integrity of personal information 

We try to ensure that the personal information we collect is accurate, up to date and complete and that the personal information we use or disclose is accurate, up to date, complete and relevant, having regard to the purpose of such use or disclosure. 

To that end, we encourage individuals to contact us to update or correct any personal information that we hold about them.  We will also generally ask clients to confirm or update their details and other personal information that we hold about them when they have an appointment with us.

Accessing your personal information 

You may request access to personal information we hold about you.  We may require you to verify your identity and to specify what information you require.   

We deal with all requests for access to personal information as required by the Privacy Act.  We may charge a fee where we provide access and may refuse to provide access if the Privacy Act allows us to do so.

Correction of personal information 

We take reasonable steps to correct all personal information we hold to ensure that, having regard to the purposes for which it is held, the information is accurate, up to date, complete, relevant and not misleading. 

You may request corrections to personal information we hold about you.  We deal with all requests for correction to personal information as required by the Privacy Act.  We may refuse to correct personal information if the Privacy Act allows us to do so.

CCTV
You acknowledge and understand that CCTV is installed in appropriate areas within the Bodymetrics Studio and surrounds as a strategic component for team member, member and contractor safety and crime and misconduct prevention. By entering The Studio you consent to being filmed under CCTV for these purposes and understand that we will only use and store your image in accordance with our Privacy Policy. 

Complaints 

If you wish to make a complaint about this Privacy Policy or our collection, use or disclosure of personal information, please contact us in the first instance.  We will investigate your complaint and try to promptly resolve your complaint directly with you.  If you are not satisfied with the outcome, then you may make a complaint to the Office of the Australian Information Commissioner (OAIC).   For information about how to make such a complaint, please refer to the OAIC website http://www.oaic.gov.au/.

Contact us 

To request access to or correction of personal information, to request not to receive marketing material or invitations from us, or to make a privacy complaint to us, please contact us at info@bodymetrics.com.au

Changes to Privacy Policy 

We reserve the right to make changes to this policy from time to time and without notice by publication on our website.  We recommend that you regularly review our policy to ensure you are aware of any changes.